Scoutbook - Roster Import

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Scoutbook - Roster Import

Added on May 9, 2016

After you have setup your unit subscription it's time to start populating your roster and advancement data.

  • Comments (27)
  • East Carolina Council Image
    Committee Chairman
    Trained Strip
    a year ago
    Tracy Babington
    When I click the ScoutNet option from the pop up like shown at 2:11 in the video it brings me to the dashboard and not to the "edit Pack page". Help what am I doing wrong?
    Pending Approval
  • Chief Seattle Council Image
    Assistant Scoutmaster
    a year ago
    Cary Mitchell
    Yea seeing the same thing pretty annoying, FAQ isn't helpful, actually now it is working not sure what I did, just started clicking around
    updated a year ago
    Pending Approval
  • Great Salt Lake Council Image
    a year ago
    Clifford Harman
    I followed the suggestion for an LDS unit to add the varsity and venturing units as patrols. For those "patrols," I cannot download the rosters or adult leaders from scoutnet. Help!
    Pending Approval
  • Utah National Parks Image
    a year ago
    John Petersen
    I had the same problem but figured out that I needed to follow the instructions on this page before the scoutNet import link would work. https://www.scoutbook.com/mobile/forums/frequently-asked-questions/4323/scoutnet-roster-and-advancement-import/?Search=scoutnet+import
    Pending Approval
  • Evangeline Area Image
    Scoutmaster
    a year ago
    Kenneth Cochran
    Is there a way to down/export data from scoutbook into the ScoutNet.
    Pending Approval
  • Utah National Parks Image
    a year ago
    Jacqueline Mortensen
    @Kenneth, Ive been trying to figure that out myself... these are the steps as I understand them... when you have finished updating scoutbook:
    Go in your dashboard go to Pack(or troop if your are boyscouts)
    Scroll down to and click on 'Pack Reports'
    Click on 'Needs Purchasing Report'
    Then scroll all the way to the bottom of the page where it says 'view open PO#000000' (this is all the way at the bottom not in red) click on it
    a needs purchasing order will then be created
    scroll all the way to the bottom of the order and click on 'scoutnet file'
    you then have the option to dowload 'just new stuff' or 'all advancement'. Choose one... the bigger the file the longer it takes to upload
    An excel file will then download to your computer DO NOT OPEN THE FILE apparently it corrupts it and it took me 20 tries before I found out about it

    in a separate window open your scoutnet page (mine happens to be utahscouts)
    click on internet advancement and log in.
    Make sure when you start you are on the 'load roster' page with 'stage 1,2 &3 listed.
    click 'continue'
    next window is 'load roster' and 'upload advancement file' options, click 'upload advancement file'
    it may take several minutes but the next window gives you the option to 'choose file'
    Choose the excel file you just downloaded from scoutbook.
    select it then click on 'upload file'
    Uploading took 30 minutes on my highspeed internet LOL just be patient...
    once file is uploaded it will tell you what it uploaded... and ask if you are ready to submit it to counsel.
    Check it over and Submit to counsel...
    Make sure you follow through the next steps and print an advancement report for your signature...

    Hope this helps someone out... I have spent days trying to figure it out.... they will probably release the button that does it next week! LOL




    updated a year ago
    Pending Approval
  • Occoneechee Image
    Chartered Organization Representative
    Trained Strip
    a year ago
    George Liddicote
    I have a new scout in an Arrow of Light den who when I enter his advancement it automatically went to WEBELOS not AoL. How do I change this? All suggestions will be welcome.
    Pending Approval
  • Grand Teton Council Image
    a year ago
    Alane Hale
    How do I import older boys who are actually in teams or crews of LDS unit into the troop?
    Pending Approval
  • Simon Kenton Council Image
    Cubmaster
    Trained Strip
    a year ago
    Jacob Fetzer
    George, if you are still looking for help, you go into the scout's profile and scroll down below the den to "working towards" and select AOL.
    Pending Approval
  • Great Salt Lake Council Image
    a year ago
    Clifford Harman
    Seeking help with setting up scoutbook for an LDS unit. Please help me to know do I set up four contracts or is there a way to package them together but allowing the adult positions to be entered in each unit.

    Thanks
    Pending Approval
  • Simon Kenton Council Image
    Cubmaster
    Trained Strip
    a year ago
    Jacob Fetzer
    Clifford, I'd suggest taking your questions to the forums. The following post may be of help generally with 03E and 03F or particular interest for you.

    https://www.scoutbook.com/mobile/forums/using-scoutbook/86040/suac-scoutbook-faq-and-resources-table-of-contents/
    updated a year ago
    Pending Approval
  • Pikes Peak Council Image
    Leader of 11-year old Scouts (LDS Troop)
    a year ago
    John Schroeder
    How do I add parents to Scoutbook so they can track their scouts?
    Pending Approval
  • Washington Crossing Council Image
    Committee Chairman
    Trained Strip
    a year ago
    Scott Fisher
    Please keep in mind that this thread does not have an automatic notification feature. The volunteers of the Scoutbook User Advisory Council monitor the Scoutbook Forums almost 24 hours daily. If you have questions or comments, please post them in a Forum Thread with the appropriate Topic Heading. (You may or may not get a timely response by posting here on this page.)

    Welcome to Scoutbook!

    Visit www.scoutbook.com/mobile/forums/ to post your questions / comments

    [b]----------
    For more Scoutbook information (and other Scoutbook help topics and resources) please visit the Scoutbook User Advisory Council’s RESOURCE PAGE at: bit.ly/scoutbook
    Pending Approval
  • Las Vegas Area Council Image
    a year ago
    Kaz Lindley
    Hi,

    Recently my son worked and moved to First Class Rank Advancement but nothing update on his scout book. It shows he is still in the Second class also with his friends that moved to First class same time with him. I emailed our troop committee chair and she didn't know either. She said it should be automatic change but it's not.

    My son names Abel Keiji Lindley and he is in troop 931, Las Vegas , Nevada.

    Please clarify for this matter.

    Sincerely yours,

    Kaz
    Pending Approval
  • Seneca Waterways Image
    Webelos Den Leader
    Trained Strip
    a year ago
    Bob Romberg
    Scoutbook is so easy to use I just love it.
    Pending Approval
  • Atlanta Area Council Image
    a year ago
    Brandon Teeters
    Where sis the ScoutTrack import option go? I've got a 94 scout Pack & can't find the import after watching the video.

    Please help!
    Pending Approval
  • Cascade Pacific Council Image
    Committee Advancement Coordinator
    a year ago
    Angie Gibson
    I can't find any of the import features. I think something is wrong with how my scoutbook is set up. I saved all my Troopmaster.txt files but can't figure out how to import them. Is there someone I can call?
    Pending Approval
  • Utah National Parks Image
    Committee Chairman
    a year ago
    Kristyn Moss
    I have the same question as Alane Hale. Do I put my crew and team with my troop or make 3 separate subscriptions?
    Pending Approval
  • Baden-Powell Council Image
    Committee Member
    a year ago
    Gwen Flynn
    Son crossed over to boycotts. Feb2017
    Pending Approval
  • Northern Star Council Image
    Assistant Scoutmaster
    Trained Strip
    a year ago
    Jason Kuchenmeister
    I am not sure if I didn't set something up right or not but when I go to Edit Troop page there is no option for ScoutNET Unit Number or ScoutNET ID. The only field I have is for ScoutNET Unit Password. Could someone please help me figure this one out?
    Pending Approval
  • Utah National Parks Image
    Cubmaster
    Trained Strip
    a year ago
    Sis. Macias Macias
    This video is out of date. When I try to import from ScoutNet, I can not enter anything but the password for internet advancement. And when I click the import roster, I get the error message:
    "We did not find any Scouts in Internet Advancement. Please verify your council has setup your Pack and try again." I have checked with my council and they have it set up and I have been using Internet advancement with no problems.
    I have tried watching multiple videos and emailed support 3 times and nothing is helpful. I posted on Facebook and someone mentioned "dialing in" to a shared screen. Can anyone help me with this? It shouldn't be this hard.
    Pending Approval
  • Greater St. Louis Area Council Image
    Cubmaster
    Trained Strip
    9 months ago
    Allen Roberts
    I'm trying to import my scouts over to scoutbook from packmaster. Any suggestions on how to do this? Thank You
    Pending Approval
  • Atlanta Area Council Image
    Cubmaster
    Trained Strip
    8 months ago
    Alexander Robbins
    Allen, post your request in the Forums. This video comment section doesn't send automatic notifications to the Scoutbook User Advisory Council so your question will not be answered in a timely fashion.
    Pending Approval
  • Patriots Path Council Image
    Cubmaster
    8 months ago
    Franklin Pack
    hi, when import from scoutnet will it override previous aligned data? e.g. if i moved a boy from one den to another, will it move them back?
    Pending Approval
  • Blue Grass Council Image
    Committee Training Coordinator
    Trained Strip
    6 months ago
    Beverly Walker
    After I finished the How To Series #3 Importing Roster where do I find the other 7 that is listed on the #1 How To Series?
    Pending Approval
  • Utah National Parks Image
    3 months ago
    Sarah Cutler
    I just started scoutbook for my pack. I imported the roster. None of the Webelos or Arrow of Light pins imported, but the adventure loops for Wolf and Bear did. How do I fix it. I have now sinc scoutbook.
    Pending Approval
  • Sam Houston Area Council Image
    2 months ago
    Kimberly Robia
    How do you transfer an AOL scout from a Pack into a Troop/? LIke others I don't have the ScoutNet link nor the add Leader/Scout button options. Any advice?
    Pending Approval
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