We are migrating advancement off the database behind Internet Advancement and will be making Scoutbook database the database of record for advancement data. This first step is making sure the current data that is in Internet Advancement reflects what is in Scoutbook and visa-versa. To do that we will be synchronizing the advancement records in Scoutbook with the advancement records in ScoutNet. To that end, we would like you to activate the advancement sync for your unit. This gives you the opportunity to see what is in the permanent record and to make any necessary changes from Scoutbook to your Scouts’ permanent record. This is of real long term benefit to the Scouts.
EFFECTIVE MARCH 1, 2018 YOU WILL ONLY BE ABLE TO APPROVE ADVANCEMENTS IN SCOUTBOOK FOR SCOUTS WHO ARE IN THE ADVANCEMENT SYNC.
YES, YOU ARE ABLE TO ACTIVATE THE SYNC AT ANY TIME GOING FORWARD EVEN IF YOU MISSED THE FEB 28 DEADLINE.
Scoutbook Advancement Sync Instructions guide.
Scoutbook Advancement Sync Frequently Asked Questions (PDF)
PLEASE DO NOT DO A SCOUTNET IMPORT UNLESS YOU ARE SETTING YOUR UNIT UP FOR THE FIRST TIME – Only use it one time when initially creating your unit in Scoutbook. Otherwise, it could bring in duplicates or Scouts who were on your charter prior to rechartering and cause confusion.
We have implemented the ability for someone who is a Key 3 or Key 3 Delegate to activate the sync
More information and instructions for making someone a Key 3 Delegate are in the Scoutbook Advancement Sync Instructions guide.
Once you have activated advancement sync, you no longer have to use Internet Advancement! See this thread on Understanding the Sync and Why it is a Time Saver
==> Activating your unit for Advancement Sync is a one time process. You only have to do it once.
You have to have a paid Scoutbook subscription for your unit to participate in the sync.
See this video for a demonstration of what it will look like to activate the sync for your unit.
There is a lot more information in our Scoutbook Advancement Sync Instructions guide.
Once your unit has activated the sync you will see an A with a circle around it next to the Scouts who are activated and in sync.
Once your unit is sync'd the unit advancement report from Scoutbook is treated just like the Internet Advancement Unit Advancement Report.
Example Advancement Report after Scout is synced.
How to download report for Scout Shop once your unit is sync'd
-- YOU DO NOT NEED TO WAIT FOR RECHARTERING OR SCOUT REGISTRATION TO COMPLETE
-- YOU DO NOT HAVE TO HAVE ALL THE SCOUTS IN SCOUTBOOK ON YOUR OFFICIAL ROSTER TO SYNC.
-- YOU DO NOT HAVE TO RESOLVE ALL THE ISSUES WITH EVERY SCOUT TO SYNC
The following video will show you how to have the Sync ignore a Scout, and how after you are sync'd, you can bring a Scout into the sync or take a Scout out of the Sync.
If you run into difficulties, leave a post on this forum thread.