Scoutbook Lite Update

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Scoutbook Lite Update

Published: May 4, 2018
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As we continue on the journey to release Scoutbook Lite in the 2nd quarter of this year, there have been some questions circulating.  Here are some updates.

I thought that Scoutbook Lite was going to be released in the 2nd quarter of this year.  We still expect to release Scoutbook Lite sometime during these next few months, and an exact release date has not been confirmed.  This approach is deliberate, as we are taking appropriate steps to have developers finish final coding and user interfaces—and engaging selected volunteers with testing and evaluation of this new tool.

How does someone access Scoutbook Lite?  We have not yet finalized the process to access Scoutbook Lite.  Once it is available, we will push out heavy communications about this via Bryan on Scouting Blog and the Scout Executive Council Packet.

Can I get a preview of Scoutbook Lite?  If you expect to attend (or you know volunteers or staff attending) the National Annual Meeting in Dallas http://nam.scouting.org/ , encourage them to stop by the “Scoutbook section” of the exhibit hall for more info.

What date will Internet Advancement portal be closed?   This will happen after the release of Scoutbook Lite, so that units will always have a venue for submitting advancement records online.

Does Scoutbook still have the ability to upload roster and advancement data as documented in this FAQ page?  https://www.scoutbook.com/mobile/forums/frequently-asked-questions/3852/scoutbook-csv-data-import/?Search=uploading+csv

Yes, Scoutbook can still upload roster and advancement data from other sources. This will not go away as individuals need a way to get their historical detailed data into Scoutbook.  There will be a process enabling the upload of advancements via a CSV file in Scoutbook Lite.

Is there a council information packet we can use to communicate with our volunteers on our website and in trainings other than what was previously listed on the Bryan on Scouting blog?

https://blog.scoutingmagazine.org/2017/12/21/scoutbook-lite-to-replace-bsas-internet-advancement-platform-in-early-2018/

We are looking at developing some communications materials to help with this.  Candidly, we are creating Scoutbook Lite with a simple user interface that volunteers (and those promoting this online tool) will find easy to understand and use.

Is Scoutbook Lite optimized for desktop and mobile?    We’ve all heard “mobile first” but Scoutbook Lite is even better. Professional user experience designers have worked hard to optimize your user experience for both your desktop display, mobile tablets, and smart phones.

What other features can we expect to see in the future on Scoutbook Lite?  Replacing Internet Advancement is just the first release of Scoutbook Lite.  In the future, you will also experience features that track Service Hours, Hiking Logs, and Camping Logs.

So, what is the difference between Scoutbook and Scoutbook Lite?    Scoutbook Lite will be a reporting tool, not a tracking tool like Scoutbook. When released, it will initially have the features and replace Internet Advancement—and later will track service hours, camping nights, and hikes.  Scoutbook is an advancement/hiking/camping/service hours tracking tool that also has leadership training tracking, unit rosters, email and texting tools, unit forums, calendar features, and payment logs.  Scoutbook Lite is a free resource to all units, while Scoutbook has many more features and is available as a paid subscription for units.

 

For more info, contact Tom Jansen, Team Leader, IT Communications at thomas.jansen@scouting.org

 

  • Comments (28)
  • Utah National Parks Image
    2 months ago
    Jared Case
    How about an app we can use on our phone that doesn’t require an internet browser?!?
    Pending Approval
  • Potawatomi Area Council Image
    Chartered Organization Representative
    Trained Strip
    2 months ago
    Rick Berg
    If you have ScoutBook, try Scouting (the App).
    Pending Approval
  • Greater Cleveland Image
    Scoutmaster
    Trained Strip
    2 months ago
    Chip Reed
    Is there going to be an leader app? The scouting app does not work for leaders.
    Pending Approval
  • President Ford FSC (Michigan Crossroads Council) Image
    2 months ago
    Bill Burmeister
    Will there be a way to get the full records downloaded from council?
    Pending Approval
  • South Florida Council Image
    Assistant Scoutmaster
    Trained Strip
    2 months ago
    Constance Ryan
    But the Scouting app is only for parents with scouts in Scoutbook. Those scouters who are still active but our boys have aged out of luck
    Pending Approval
  • Northern Star Council Image
    Assistant Scoutmaster
    Trained Strip
    2 months ago
    Ed D'Avignon
    Eventually the Scouting app will be updated to support leaders. This is a long term plan. I have no idea when the BSA will start working on it.
    Pending Approval
  • Northern Star Council Image
    Assistant Scoutmaster
    Trained Strip
    2 months ago
    Ed D'Avignon
    Scoutbook Lite will initially sync with ScoutNET the same as Scoutbook today. The long term plan is for all advancement to be contained in the Scoutbook database.
    Pending Approval
  • Mid-America Council Image
    Committee Chairman
    Trained Strip
    2 months ago
    Dave Lowe
    In my personal opinion , Seems a shame national has chosen to take resources away from Paid Scoutbook users to develop a free product . Future enhancements listed above are already included in a paid Scoutbook subscription, the only thing missing from Scoutbook would be a way to upload from another system. Focused development on a single platform and release rather than taking out features for a “free” version would even the playing field for all.
    Pending Approval
  • Longs Peak Council Image
    Pack Trainer
    Trained Strip
    2 months ago
    Doug Wright
    Dave, "taking " resources away from Scoutbook to develope a free product [Scoutbook Lite] that replaces a free product that is on an unsupported platform [Internet Advancement] seems to be a wise use of resources. I think it is more like spend it now or spend it later - but spending the $ to transition the BSA advancement database is something that must happen.
    Pending Approval
  • Mid-America Council Image
    Committee Chairman
    Trained Strip
    2 months ago
    Dave Lowe
    Doug , understand but why not just make scoutbook the one and only standard ,include with membership leaders and committees can choose to keep using what they want to.. give those leaders the ability to upload an advancement file and concentrate on a single platform with a common interface .
    Developing a separate but less functional scoutbook lite in order to accomplish a database move with 2 separate interfaces ( scoutbook vs lite) will also limit functionality in the API product meaning a person looking for advancement data on their troop (lite) may or may not have the same schema to extract their data , leaving a support nightmare . Also if the troop chooses to move eventually to the paid version will all their data be migrated from the scoutbook lite to the “real” scoutbook ?

    Pending Approval
  • Northern Star Council Image
    Assistant Scoutmaster
    Trained Strip
    2 months ago
    Ed D'Avignon
    Scoutbook (SB) and Scoutbook Lite (SBL) will use the same database. If a unit moves from SBL to SB, all of their data will be present. SBL is a subset of SB, not a different product. Initially there will be interface differences but eventually SB and SBL will be running on the same program stack and have similar interfaces.
    Pending Approval
  • Mid-America Council Image
    Committee Chairman
    Trained Strip
    2 months ago
    Dave Lowe
    Ed you’re reinforcing my point , why develop a free (read less functionality) version when there is a very inexpensive albeit not free product missing a single upload functionality , then add more functionality to the free version which already exists in the subscription version . Don’t know the adoption rate or market penetration but transparent data would be helpful
    Pending Approval
  • Northern Star Council Image
    Assistant Scoutmaster
    Trained Strip
    2 months ago
    Ed D'Avignon
    Dave, I'm just passing on what I can. I don't make or even understand all the decisions. I have expressed my opinion and the feelings of users like you to BSA IT management. They feel the current path of providing a free replacement for Internet Advancement is the correct one.
    Pending Approval
  • Mid-America Council Image
    Committee Chairman
    Trained Strip
    2 months ago
    Dave Lowe
    Thank you.
    Pending Approval
  • French Creek Council Image
    Den Leader
    Trained Strip
    2 months ago
    Mr. Rob Coleman
    Ed and Dave thank you for the commentary. Many good questions and answers for the masses. If either of you have a way to influence all the Counsels to gain access to this blog I think that will take away some of the smoke, mirrors, and mystery that surrounds SB vs. SBL and the transition between Internet Advancement and SBL.

    I also have a couple questions that were not answered or am still unclear of. Q: Who "requires" access to SBL? (Assuming that it's initial features are driven toward the Advancement Chair duties.) Should other key personnel have access? Will every organization have the same SBL account or are these accounts user specific? Q: How will SBL hierarchy be pushed out? Will each counsel have a master account with sub-accounts for Troops, Packs, Ventures, etc.? Or will each unit have to register for a SBL account and then align their own account to their perspective Counsels where an "approver/verifier" will have to authenticate the account?
    Pending Approval
  • Simon Kenton Council Image
    Cubmaster
    Trained Strip
    2 months ago
    Jacob Fetzer
    Rob, great questions. I don’t believe any of that is known yet.
    Pending Approval
  • Susquehanna Council Image
    Cubmaster
    Trained Strip
    2 months ago
    Chad Larson
    I agree with Dave. It's $2 per youth. Just include the cost in membership fees and give Scoutbook to everyone.
    Pending Approval
  • Mid-America Council Image
    Committee Chairman
    Trained Strip
    2 months ago
    Craig Mielke
    I like Chad's suggestion. $35 is easier to track than $33 anyway...
    Pending Approval
  • Northern Star Council Image
    Assistant Scoutmaster
    Trained Strip
    2 months ago
    Ed D'Avignon
    This was suggested to the BSA prior to the increase to $33 but they chose not to include Scoutbook in the new fees.
    Pending Approval
  • Juniata Valley Council Image
    Committee Advancement Coordinator
    Trained Strip
    2 months ago
    Shannon Fry
    In my opinion SBL is a really bad idea, especially when units are being discouraged by councils from using SB. Yes, this is in fact happening "SB has too many bugs and glitches don't even bother with it". BSA should have just made SB the official use for everything without the molly coddling. No one likes change, but sometimes it's better to just rip off the band aid and move forward.
    Pending Approval
  • Grand Canyon Council Image
    Committee Member
    Trained Strip
    2 months ago
    Bill Nelson
    Shannon,
    Would you wtite us at SUACInformation@gmail.com ?
    Pending Approval
  • Piedmont Council Image
    2 months ago
    Robert Kaylor
    Once scoutbook lite is launched will packs that are currently using 3rd party programs like Trooptrack and others still be able to use their built in advancement reporting. Or will we have to also use scoutbook lite to report that since weve seen where 3rd party programs will not be supplied with the APIs to allow transfer to the council/national database using the built in advancement features we currently are using.
    Pending Approval
  • Northern Star Council Image
    Assistant Scoutmaster
    Trained Strip
    2 months ago
    Ed D'Avignon
    The BSA has amended their original statement to say there will be a way for 3rd party tools to upload data to Scoutbook Lite. At this time what that looks like has not been announced. It will be up to the developers of the 3rd party tools to conform to whatever the BSA develops for this process.

    Currently the 3rd party tools upload a csv file to Internet Advancement. Some of the tools hide the process from the users.
    Pending Approval
  • Lake Erie Council Image
    Committee Chairman
    Trained Strip
    2 months ago
    Lauri Allen
    I just received word from my council office that if a unit is using Scoutbook, that unit will need to use Scoutbook Lite to enter their advancement. Council office says that what is recorded in Scoutbook will not register with Scoutbook Lite to be recorded at the National office. I very much disagree with this but need proof that this information is incorrect before I start a “you’re wrong” conversation.
    Pending Approval
  • Northern Star Council Image
    Assistant Scoutmaster
    Trained Strip
    2 months ago
    Ed D'Avignon
    Lauri

    Your council is incorrect. Scoutbook and Scoutbook Lite will both write to the Scoutbook database and until ScoutNet is retired will sync with ScoutNet. A unit will only use Scoutbook or Scoutbook Lite, not both.

    Have your council contact BSA IT if they have further questions. They have the contact information.
    Pending Approval
  • French Creek Council Image
    Assistant Scoutmaster
    Trained Strip
    a month ago
    Bob Esser
    Here is an interesting conundrum for the IT team:
    ~3 years ago I was CM and enrolled my pack in SB. Loved it! Son crossed to a troop 18 mo ago that doesn't use SB. I subscribed as family to keep using with him. As of now the troop is sticking to its guns using Troopmaster. What happens when I convince them to go full SB or even when SBL is introduced and items (awards, ranks, dates, logs, etc) don't perfectly match what I entered?
    Not expecting a full reply here. Just acknowledgement that there will be communications issued when SBL goes live, how family subscribers can deal with discrepancies once a troop subscribes to SB, or your question just set things back X months.
    Thx!
    Pending Approval
  • Pacific Harbors Council, BSA Image
    Committee Chairman
    Trained Strip
    a month ago
    Jennifer Olinger
    Bob, you might want to ask the troop's Advancement Coordinator for a copy of your Scout's Member Summary Report (from Internet Advancement). You can use that report to get everything matched up.
    Pending Approval
  • East Texas Area Council Image
    Assistant Scoutmaster
    Trained Strip
    a month ago
    Jim Bentley
    Rather than create a new app, fixing something that wasn’t broke, couldn’t the original Scoutbook app been let be?
    Pending Approval
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