Addiitonal April Updates

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Addiitonal April Updates

Published: Apr 30, 2018
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Report Builder Printing and File Output

A new Printer Friendly & CSV Report button has been added to the Report Builder results screen.  This button, at the bottom of the screen, will open a new tab where the Report Builder Results are formatted for better printing, PDF generation and CSV export.

The new format splits the report into sections with fewer Scouts in each section to allow for direct printing from the web browser. It also contains buttons to generate PDFs in either portrait or landscape mode and to export a CSV containing the report data.

Youth can now access their own reports

We have made it so a youth account Cub Scout, Boy Scout and Venturing can access History Reports and Payment Log Report they are accessed from their Scoutbook accounts.

Moving Scout from sync to non-sync unit fixed.

An issue that prevents Scouts from being moved into a unit that is not activated for advancement sync has been fixed.  This issue affected all Scouts, even those that had never been activated for advancement sync into units that did not use Scoutbook.  With this fix, Scouts can now be moved into any unit.  This fix applies to unit subscriptions, free accounts and family subscriptions.

Some Bread Crumbs Cleaned Up

An issue affecting the "bread crumb" navigation at the top of the page in Scoutbook has been fixed.   When Scoutbook was on a Cub Scout adventure page, clicking on the Cub Scout rank breadcrumb would return the user to the dashboard.  The user will now be properly returned to the desired rank page.

Unit Sync Activation

As we migrate Scoutbook to the BSA’s advancement database of record, all Scouts with a current member ID and are in an active unit subscription, will need to be in the advancement sync. 

If your unit does not activate the sync, once your current unit subscription expires you will not be able to renew until the sync steps have been completed.  Until then, you will be able to complete but not approve advancements for Scouts without a current BSA membership ID.  

In the near future, advancements for Scouts with valid member IDs in Scoutbook and who are not in the sync will be brought over from ScoutNET.

In addition, on June 1, 2018, any trial subscriptions that have not had any activity within the last 30 days will be closed and advancement data associated will be cleared out. If you wish to extend your trial, please contact Scoutbook.support@scouting.org

If you would like your unit activated for the sync, and are having difficulties activating, please send an email to: Scoutbook.support@scouting.org  If a unit Key 3 member sends the email and requests the unit be activated for the sync, Member Care will turn the youth advancement sync on for that unit.  Any Scouts with valid member id’s will be activated and included in the sync.

  • Comments (31)
  • Coastal Georgia Council Image
    Assistant Scoutmaster
    Trained Strip
    4 months ago
    Frank Turner
    Report builder looks good.
    Pending Approval
  • Silicon Valley Monterey Bay Council Image
    Committee Training Coordinator
    Trained Strip
    4 months ago
    Joe McKinley
    Report builder wishlist:
    1) Put some whitespace between pages.

    2) Rotate the scout names 90 degrees to fit more scouts per page.
    Pending Approval
  • Lincoln Heritage Council Image
    Committee Advancement Coordinator
    Trained Strip
    4 months ago
    Kelly Buehner
    Love this update. Makes my job so much easier!!!
    Pending Approval
  • Blue Ridge Mtns Council Image
    Den Leader
    4 months ago
    Lori Rae Minter
    LOVE IT!
    Pending Approval
  • Narragansett Council, BSA Image
    Assistant Scoutmaster
    Trained Strip
    4 months ago
    Stacey Auger
    Glad that you have updated to print CSVs. Would like to have the option to assign what goes in the rows and what goes in the columns.
    Pending Approval
  • Southwest Florida Council Image
    Cubmaster
    Trained Strip
    4 months ago
    Scott Strachan
    This may very well be covered elsewhere. What happens to those who do not, or have not, transitioned to Scoutbook?
    Pending Approval
  • Northern Star Council Image
    Assistant Scoutmaster
    Trained Strip
    4 months ago
    Ed D'Avignon
    Scott,

    Units that do not transition to Scoutbook will have access to Scoutbook Lite when it is released as the replacement for Internet Advancement. Scoutbook Lite will be a no charge subset of Scoutbook.
    Pending Approval
  • Great Salt Lake Council Image
    4 months ago
    Shane Heaps
    So, if a Troop is using Scoutbook then way is the advancement not automatically synced?
    Pending Approval
  • Northern Star Council Image
    Assistant Scoutmaster
    Trained Strip
    4 months ago
    Ed D'Avignon
    If a troop has not yet activated advancement sync then advancement is not automatically synced. Once a unit activates advancement sync, the data is synced with other BSA systems as soon as a leader approves final completion.
    Pending Approval
  • Simon Kenton Council Image
    Cubmaster
    Trained Strip
    4 months ago
    Jacob Fetzer
    Shane, if the troop has activated the advancement sync, all of the scouts on the Scoutbook roster page will have an A with an arrow circling it by their names.
    Pending Approval
  • Northeast Illinois Image
    Assistant Scoutmaster
    4 months ago
    Karen Pinelli
    I know you can do this with roster records but any way to reset Report Builder so that it will show last name, then first?
    BTW I personally dislike the CVS format, wish you had shown scout name in column and rank info in row. Yes, I know I could reformat it but that is too much fiddling around for something that should be easier. Make me a believer...
    Pending Approval
  • Bay-Lakes Council Image
    Den Leader
    4 months ago
    Peg Feltz
    When a new scout joins our Pack & we’ve handed in his application & dues to council office, how do we get his BSA # to activate him in Scoutbook?
    Pending Approval
  • Las Vegas Area Council Image
    4 months ago
    Beth Mundo
    Parents need access to payments log. Need a place to post documents for the troop
    Pending Approval
  • Northern Star Council Image
    Assistant Scoutmaster
    Trained Strip
    4 months ago
    Ed D'Avignon
    Beth,

    Parents have access to view Payment Log as long as the unit gives them a Full Control connection to their Scout. The SUAC recommends Full Control for parents.
    Pending Approval
  • W.L.A.C.C. Image
    Committee Advancement Coordinator
    4 months ago
    Juana Quinones
    where do I see if leaders (cubmaster, den leaders) are key 3 in Scoutbook? I couldn't sync using my sign on, someone else had to do it, and now as I add a child since the sync their den leader cannot update his awards (because he needs to be synced). I do the adding of kids and awards, but am not a Key3 person. where can I see if my cub master is a key 3?
    Pending Approval
  • Northern Star Council Image
    Assistant Scoutmaster
    Trained Strip
    4 months ago
    Ed D'Avignon
    Juana,

    Key 3 are defined by the BSA as Charter Org Rep, Committee Chair and Cubmaster/Scoutmaster/Crew Advisor/Skipper.

    Any unit admin can add Scouts (please stop calling them kids) to the roster and activate them for sync. The Key 3 (or Key 3 delegate) is only needed to activate sync the first time.
    Pending Approval
  • Pacific Harbors Council, BSA Image
    4 months ago
    Linda Bishop
    I am just learning about this program. I am excited to learn more.
    Pending Approval
  • Connecticut Rivers Council, BSA Image
    Webelos Den Leader
    Trained Strip
    4 months ago
    Mike Bergin
    Hi, just tried the Scout adventure cards feature and like it a lot. Just one issue of spacing on the printout, there is a creep upwards on each row. So first line of two card prints fine, then second row is good but raised, row three more so and by the final row it printing 1/8" above the line so Cubmaster name is printing through den leader line.
    Pending Approval
  • Simon Kenton Council Image
    Cubmaster
    Trained Strip
    4 months ago
    Jacob Fetzer
    Mike, the only time I've seen this is when the "fit to page" option is selected on the printer. Double check that it is not selected.
    Pending Approval
  • Narragansett Council, BSA Image
    Committee Advancement Coordinator
    4 months ago
    Sandi Ferretti
    1. Checking from one of the comments above. We have crossovers from the Pack to the Troop. Record of transfer has been turned in to Council. Do I need to add them to the roster so that they will sync or does their record come over in the sync with BSA? I have refreshed the data, but the new crossovers do not appear.
    2. I have a Scout whose last name has changed. Records have been changed at Council, and sync'd. Do I need to change his name in Scoutbook or should that come over in the Sync?
    Thanks!
    Pending Approval
  • Northern Star Council Image
    Assistant Scoutmaster
    Trained Strip
    4 months ago
    Ed D'Avignon
    Sync is only for advancements. You need to manually add new Scouts to your roster. If they have scoutbook accounts from the pack, those accounts need to be transferred. Click on the SUC logo to the left below my trained strip to be taken to the SUAC help documents. Instructions for transferring Scouts are on page 2 (link at the bottom of the top post)
    Pending Approval
  • San Diego Imperial Council Image
    4 months ago
    Jennifer Widhopf
    I am currently the advancement chair of our troop and just implementing Scoutbook. I will honestly say that there are reporting functions in Troop Master that should be mirrored in Scoutbook.

    The CSV output is great, but it's hard to work with in Excel because the output is backward from what I would expect. It's better to list the scouts on the rows and the other information in the columns. This way it's easier to use Excel functionality, like V-lookup. Also, it makes the report go across too many columns.

    Why is there not a way to look at leadership history for all scouts in one report? This is important for advancement - knowing how much leadership each scout when they request a BOR is critical - we cannot complete a BOR if leadership is not correct for that rank.

    I would be happy to provide the reports that we used in Troop Master so that you can create something similar for Scoutbook.
    Pending Approval
  • Golden Empire Council Image
    Chartered Organization Representative
    3 months ago
    Greg Kramer
    Still would like just see a option to have the senior patrol leader assistant senior patrol leader and Patrol leaders input rank items that have been completed by their Scout in the troop or their patrol
    Pending Approval
  • Silicon Valley Monterey Bay Council Image
    Den Leader
    3 months ago
    Glenn Rotte
    You can use hlookup in place of vlookup. I like the CSV layout
    Pending Approval
  • Monmouth Council, BSA Image
    3 months ago
    Michael Clark
    We are transitioning from Troop Master to ScoutBook and I've added our troop to Scoutbook. It updated everyone's advancement when I entered them. But while we are transitioning, will ScoutBook update FROM Scoutnet if we have entered additional advancements from Troop Master directly to Scoutnet? Or do we have to enter only from ScoutBook once a scout is added the first time?
    Pending Approval
  • Simon Kenton Council Image
    Cubmaster
    Trained Strip
    3 months ago
    Jacob Fetzer
    Michael, the sync works in both directions.
    Pending Approval
  • Mount Baker Council, BSA Image
    Committee Advancement Coordinator
    3 months ago
    Mara Fernandez
    How do you retrieve a scout that's membership was inadvertently expired?
    Pending Approval
  • Simon Kenton Council Image
    Cubmaster
    Trained Strip
    3 months ago
    Jacob Fetzer
    Mara, look in my dashboard > administration > my account > my connections.
    Pending Approval
  • East Carolina Council Image
    a month ago
    Betty Woolard
    Just wondering when i print through the report builder and choose the scout for partial merit badges and try to just print what they need to complete why it only prints part of the sentence that they need to complete? Is there a way to make it print the whole sentence
    Pending Approval
  • Westark Area Council Image
    a month ago
    Julie Hilton
    Is there a way to print a detailed report for each boy including notes and photos? I have four boys for whom all data disappears when I move them from Webelos to troop the only way to see all the history seems to be to temporarily reassign them to the pack. Some would like a history they can look at like a scrapbook. Thanks.
    updated a month ago
    Pending Approval
  • Great Lakes FSC (Michigan Crossroads Council) Image
    Committee Member
    Trained Strip
    22 days ago
    Beth Ann Prince
    Wish list: Also be able to generate reports on awards (example: NOA, World conservation, 50 miler, etc.)
    Pending Approval
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