April Scoutbook Update

Close

April Scoutbook Update

Published: Apr 6, 2018
Share this blog post with your friends!
View 30 Comments

We Have Made Moving Scouts Between Patrols and Dens Easier

 

Moving One or More Scouts to a New Den/Patrol via the Roster Page 

Below the Den/Patrol roster, Unit and Den/Patrol admins will see a new button labeled Reassign Scout(s). Clicking this button will display a list of Scouts in the unit. 
Select those Scouts you want to move to THIS den/patrol, click then click the Invite button at the bottom of the screen. 
The Scout(s) position in the previous Den/Patrol (including no Den/Patrol) will be ended and a new position started with the end and start dates set to the current date. 
Any leadership position(s) in the old den/patrol will be ended (unit positions will continue). 
No e-mails will be sent.


Moving One Scout to a New Den/Patrol via the Membership Page

There is a new Reassign Scout button on the Scout's Membership page. When you click this button, a pop-up menu will display a list of Dens/Patrols (including No Den/Patrol) in the unit. 
Select the new Den/Patrol and click OK. 
The Scout's current position will be ended and a new position started with the end and start dates set to the current date. 
Any leadership position(s) in the old Den/Patrol will be ended (unit positions will continue.) 
If the person moving the Scout is not a Unit admin, an e-mail will be sent to all Unit and Den/Patrol admins notifying them of the change.

Both methods of moving Scouts will work even if the unit has filled its subscription. This fixes an issue where moving Scouts to a new Den/Patrol would fail unless the unit had 1 or more remaining Scoutbook seats.

For a video demonstration of this new feature, go here: https://youtu.be/3abjcggaoS4

Also see our user guide: Managing Memberships - Adding-Removing and Moving Scouts Between Units-Dens-Patrols (PDF) http://bit.ly/2vfBKyW

 

A REPORT FOR BOARDS OF REVIEW

Looking for a Board of Review Report in Scoutbook? Use the Boy Scout History Report.

The Boy Scout History Report is a report that can be used for multiple purposes. One is as a detailed summary of a Scout's advancement to utilize at a Board of Review.

The Boy Scout History Report is also a good summary report to use when preparing a Scout's Eagle Scout application.

The Boy Scout History Report can be found on an individual's Scout's page under Reports.

 

SCOUTBOOK TRAIL GUIDE FOR PARENTS

One of the hardest things about starting any new application is getting people to use it. In addition, there is a LOT thrown at a new parent when they first join Scouts. There’s a lot to take in over a very short period.

We want to help a little along that path with a Parent’s trail guide. It’s a three-page document you can hand out, or share with your scout parents to help them understand some of the basic things they need to know and do.

This is not meant to give them everything – for example, the basics around advancement are explained but not gone into in depth. We also didn’t go into the depth of RSVP or Permission slips on the calendar. This covers the basic things to get most parents started using the tool.

01D(a) -- Scoutbook Trail Guide for Parents (PDF)
http://bit.ly/2lYYaAp

We have more guides and videos here.
http://bit.ly/scoutbook

If you have suggestions for other guides and videos, please send them to SUACInformation@gmail.com

 

SCOUTBOOK FAQ HANDOUT

A Frequently Asked Questions handout that is formatted to be able to be handed out at Round Tables can be found here:  http://bit.ly/2GpyiLl

  • Comments (30)
  • Daniel Webster Council, BSA Image
    Assistant Scoutmaster
    a month ago
    Ted Korza
    Thanks Russ. Please bring the camp cards for Monday night. Ted
    Pending Approval
  • Mt Diablo-Silverado Council Image
    a month ago
    Bill Wells
    2018-04-06: Ted, this is a national publicly viewable blog page.
    I suspect you wanted to post to your unit forum.
    Pending Approval
  • Jayhawk Area Council Image
    Assistant Patrol Leader
    a month ago
    Benedict S.
    How do I link my calendar,. My number is 17858516489. Call me and tell me Joe
    Pending Approval
  • Mt Diablo-Silverado Council Image
    a month ago
    Bill Wells
    2018-04-07: Benedict, this blog is for announcing Scoutbook plans and changes.

    I suggest asking in the Using Scoutbook forum where their are volunteers who are specialists in answering user questions. You can also search for previous answers.
    updated a month ago
    Pending Approval
  • Glaciers Edge Council Image
    a month ago
    Allison Sorg
    Thank you! I cannot tell you how much easier this makes this process!
    Pending Approval
  • Simon Kenton Council Image
    Cubmaster
    Trained Strip
    a month ago
    Jacob Fetzer
    Joe, you can click the Scoutbook User Advisory Council patch below my trained patch to the left to go to a listing of various user guides that we maintain. This includes calendar synching. If you still have trouble, please post in the Using Scoutbook forum.
    Pending Approval
  • Bay-Lakes Council Image
    Scoutmaster
    Trained Strip
    a month ago
    Tim Olsen
    VERY helpful enhancement! Thank you!
    Pending Approval
  • Trapper Trails Image
    Den Leader
    Trained Strip
    a month ago
    Adam Rounds
    When I move a scout from our Cub Scout pack to our Boy Scout troop the sync function fails by saying he is not on the scout roster. Am I missing something?
    updated a month ago
    Pending Approval
  • Mt Diablo-Silverado Council Image
    a month ago
    Bill Wells
    2018-04-07: Adam, this blog is for announcing Scoutbook plans and changes.

    Membership must be transferred by the council registrar first. Scoutbook does not have a membership sync. See the "Advancement Sync and New Scouts in your Unit" thread in that forum. For additional assistance.I suggest asking in the Using Scoutbook forum where their are volunteers who are specialists in answering user questions and where links to answers can be included. You can also search for previous answers.
    Pending Approval
  • Mid-America Council Image
    Committee Chairman
    Trained Strip
    a month ago
    Craig Mielke
    Maybe we should turn of all commenting for Blog posts like this to avoid people posting personal information in National forums? The admins always say to post ideas to the FAQs anyway...
    Pending Approval
  • Montana Council Image
    Scoutmaster
    Trained Strip
    a month ago
    Keith King
    Just an FYI for the admins, the link for the Scoutbook Trail Guide for Parents is routing through Facebook before going to Google Drive, instead of just being a direct link to the PDF. Thank you for this great resource to be able to use, although there are a few typos in it, too.
    https://l.facebook.com/l.php?u=http%3A%2F%2Fbit.ly%2F2lYYaAp&h=ATO05kqzzP_i7mk6NN93nfBabQsA-EVbE1MuLpIYLg9AjQsBgJKRizvhnViCH2Y_IaRMhPFEQy_K0k_Ghf487Q3cHJbZI0UFVCN4TiPVsqT_SHiRccTAt5UWHvuc2RRO-uXQHg
    Pending Approval
  • Blue Ridge Council Image
    Committee Secretary
    a month ago
    Lynn Courchaine
    Thank you! So helpful!!
    Pending Approval
  • Blackhawk Area Image
    Unit Chaplain
    Trained Strip
    a month ago
    Gary Baker
    thank you very much!
    Pending Approval
  • Transatlantic Council, BSA Image
    Committee Treasurer
    Trained Strip
    a month ago
    Chandrasekharan Vakkail
    Troop 140 has been using scout book now for a while... It would be great if you could add a simple cash book so that we can maintain our treasury work within scout book...
    Pending Approval
  • Northern Star Council Image
    Assistant Scoutmaster
    Trained Strip
    a month ago
    Ed D'Avignon
    Chandra,

    Payment Log is designed to allow a unit to track payments and charges for Scouts.
    Pending Approval
  • Blue Ridge Mtns Council Image
    Den Leader
    a month ago
    Lori Rae Minter
    I can not find the 'Den Advancement Report' where it use to be. Where is it now?
    Pending Approval
  • Northern Star Council Image
    Assistant Scoutmaster
    Trained Strip
    a month ago
    Ed D'Avignon
    The den advancement report was never updated by the BSA for the 2016 Cub Scout program changes. You can use Report Builder to create a report that is more accurate and complete than the Den Advancement Report. Click on the SUAC logo to the left of this post. Scroll to the bottom of the top post and click on Page Three then look for 09C -- How to Make a Mini-Rank Report (PDF)
    Pending Approval
  • Blue Ridge Mtns Council Image
    Den Leader
    a month ago
    Lori Rae Minter
    thanks!
    Pending Approval
  • Blue Ridge Mtns Council Image
    Den Leader
    a month ago
    Lori Rae Minter
    Is there any way to bring back the 'Den Advancement Report'? The build your own report does not give the detail that the 'Den Advancement Report' gave. I used this report every month and it was VERY helpful. PLEASE! :0)
    Pending Approval
  • Grand Canyon Council Image
    Committee Member
    Trained Strip
    a month ago
    Bill Nelson
    Lori
    You can make one via Report Builder, and tailor it to your needs, see
    http://bit.ly/2dDln9q
    updated a month ago
    Pending Approval
  • Blue Ridge Mtns Council Image
    Den Leader
    a month ago
    Lori Rae Minter
    Concerning the Report Builder: When I print the Report that I have Built, it cuts off the bottom of the Report. I have two saved. One is only 2 pages long and it still does it with the shorter one. Can this be fixed.
    Pending Approval
  • 29 days ago
    Scout Book
    Release: 4/26/2018

    Report Builder Printing and File Output

    A new Printer Friendly & CSV Report button has been added to the Report Builder results screen. This button, at the bottom of the screen, will open a new tab where the Report Builder Results are formatted for better printing, PDF generation and CSV export.

    The new format splits the report into sections with fewer Scouts in each section to allow for direct printing from the web browser. It also contains buttons to generate PDFs in either portrait or landscape mode and to export a CSV containing the report data.

    Youth can now access their own reports

    We have made it so a youth account Cub Scout, Boy Scout and Venturing can access History Reports and Payment Log Report they are accessed from their Scoutbook accounts.

    Moving Scout from sync to non-sync unit fixed.

    An issue that prevents Scouts from being moved into a unit that is not activated for advancement sync has been fixed. This issue affected all Scouts, even those that had never been activated for advancement sync into units that did not use Scoutbook. With this fix, Scouts can now be moved into any unit. This fix applies to unit subscriptions, free accounts and family subscriptions.

    Some Bread Crumbs Cleaned Up

    An issue affecting the "bread crumb" navigation at the top of the page in Scoutbook has been fixed. When Scoutbook was on a Cub Scout adventure page, clicking on the Cub Scout rank breadcrumb would return the user to the dashboard.
    The user will now be properly returned to the desired rank page.

    Unit Sync Activation

    As we migrate Scoutbook to the BSA’s advancement database of record, all Scouts with a current member ID and are in an active unit subscription, will need to be in the advancement sync.

    If your unit does not activate the sync, once your current unit subscription expires you will not be able to renew until the sync steps have been completed. Until then, you will be able to complete but not approve advancements for Scouts without a current BSA membership ID.

    In the near future, advancements for Scouts with valid member IDs in Scoutbook and who are not in the sync will be brought over from ScoutNET.

    In addition, on June 1, 2018, any trial subscriptions that have not had any activity within the last 30 days will be closed and advancement data associated will be cleared out. If you wish to extend your trial, please contact Scoutbook.support@scouting.org.

    If you would like your unit activated for the sync, and are having difficulties activating, please send an email to: Scoutbook.support@scouting.org If a unit Key 3 member sends the email and requests the unit be activated for the sync, Member Care will turn the youth advancement sync on for that unit. Any Scouts with valid member id’s will be activated and included in the sync.
    Pending Approval
  • Longs Peak Council Image
    Pack Trainer
    Trained Strip
    28 days ago
    Doug Wright
    The Scoutbook post above should have its own blog thread; its hidden here in plain sight for the few of us who haunt this site.
    updated 27 days ago
    Pending Approval
  • Grand Canyon Council Image
    Committee Member
    Trained Strip
    28 days ago
    Bill Nelson
    There will be a new blog post early next week that says the same thing.
    Pending Approval
  • Blue Ridge Mtns Council Image
    Den Leader
    24 days ago
    Lori Rae Minter
    THANKS! LOOKS GREAT!!!
    Pending Approval
  • Yucca Council Image
    Committee Treasurer
    23 days ago
    Sandra Devora
    Being able to download attendance to pdf or excel will be great!
    Pending Approval
  • Circle Ten Council Image
    Committee Chairman
    Trained Strip
    10 days ago
    Charles Tompkins
    I have promoted our Cubs in the Arrow of Light/Webelos II Den and it no longer has any members. I want to repurpose the Den and Den number, rotating it to be a new Tiger Den. How do I get rid of the Arrow of Light/Webelos II Den? I can create a NEW Den with the same number and designate it as a Tiger Den, but I can't get rid of the OLD Den with the same number.
    updated 10 days ago
    Pending Approval
  • Simon Kenton Council Image
    Cubmaster
    Trained Strip
    9 days ago
    Jacob Fetzer
    Charles, make sure the den leaders are no longer in the den, also, by adding end dates to their positions is needed. Then, click edit den > disapprove den. That will automatically remove it if there are no active adult or youth members.
    Pending Approval
  • Pathway to Adventure Image
    3 days ago
    Dan Kantorski
    How can I remove a scout permanently from my Roster and when I do so does it delete it from the National database or do I need to contact someone for that?
    Pending Approval
  • Simon Kenton Council Image
    Cubmaster
    Trained Strip
    3 days ago
    Jacob Fetzer
    Dan, start by removing all connections to the scout except admins and the parents in the connection manager. Then, go to the scout’s membership page. Put an end date on the current mambership. If they are now a member of a different unit, add that membership before leaving the page.

    For additional details on this and other topics, click the scoutbook user advisory council patch to the left under my trained patch.
    Pending Approval
  • profile photo
    just now
    Your Name

Delete Comment?

Are you sure you want to delete your comment?

This action cannot be undone.