January Scoutbook Update

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January Scoutbook Update

Published: Jan 4, 2018
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HAPPY NEW YEAR!

We at Scoutbook are excited about the upcoming year and wish you all have a wonderful year.  We anticipate a busy and productive year here at Scoutbook and, as always, will keep you up to date with plans and changes on this blog.  So keep checking here for news and information!

DEN AND PATROL ACCOUNTS BEING DISCONTINUED

Den and Patrol subscriptions are being phased out.  All active subscriptions will remain active until the subscription expires.  Note that these subscription types cannot participate in the Youth Advancement Sync and starting February 1, 2018 will no longer be able to approve advancements.  Please contact us if you would like a free upgrade to a Pack or Troop account.  Send an email to: Scoutbook.support@scouting.org

YOUTH ADVANCEMENT SYNC REMINDER

All Scoutbook units must be active on the Sync by January 31, 2018. Starting February 1, 2018, units with active Scoutbook subscriptions will only be able to approve advancements for Scouts who are in the Advancement Sync. If you have not activated your unit and Scout within the unit, you will not be able to approve advancements for that Scout.

The user guide on activating the Sync is here: http://bit.ly/syncadv If you have any questions about the Sync please send an email to: Scoutbooksync@gmail.com.

REMINDER: As you activate the Sync, if there are Scouts that have not yet been registered (entered into ScoutNet or My.Scouting) you can un-approve those Scouts in Scoutbook and continue setting up the Sync for the rest of your unit. Once registration is complete for the outstanding Scouts you can then approve them, activate them for the Sync from the Scout account page, and they will then be included.

ADDITIONAL REPORTS RELEASED

Scoutbook has release 2 new reports for Cub Scouts. The new reports appear on the Reports link as appropriate for unit type and access level.

Cub Scout Recognition Report: Like the Boy Scout Recognition Report, this report can be used to prepare for recognition events such as a Pack Meeting. Options include a date range, showing any awards outside the date range if they are not marked awarded, show all approved awards inside the date range, even if they are marked awarded. Several sort options are provided. The report can be displayed on the screen (formatted for desktop or mobile), dumped to either PDF or CSV.

There is now an Activity Log report that gives you a report on Service Hours, Camping and Hiking. It can be found on the Pack, Troop, and Crew pages under Reports. The report is also available for individual Scouts from their Reports menu, and for Dens and Patrols. Users that have a View Advancement connection permissions to all Scouts at the desired level (Unit, Den/Patrol or Scout) will see a new Activity Log link under Reports.

For Venturers we now have a Venturer History Report. The Venturer History Report, like the Boy Scout and Cub Scout History Reports displays the history of the Scout's Venturing career. The Venturer History Report is available if the Scout has either a current or past membership in a Venture Crew listed on his/her Scoutbook membership page. Boy Scout History Report and Cub Scout History Report are also available to male Venturers from their Reports menu.

Don’t forget to try out some of the other reports that came out recently:
• Boy Scout History Report
• Cub Scout History Report
• Boy Scout Recognition Report
• Payment Log Report
• OA Eligibility Report
• Unit Advancement Report – Sync’d version

And we aren’t done yet! You should expect to see more reports rolling out in 2018!

If you run into any issues with the reports, or if you would like improvements, please post them on the Scoutbook Forums, here: https://www.scoutbook.com/mobile/forums/

 

  • Comments (52)
  • Northern Star Council Image
    Scoutmaster
    Trained Strip
    6 months ago
    Chuck Jorenby
    Are there plans to add adult OA members for the various units?
    Pending Approval
  • Grand Canyon Council Image
    Committee Member
    Trained Strip
    6 months ago
    Bill Nelson
    There is a forum thread (or two or three) on that topic Chuck
    Pending Approval
  • Grand Canyon Council Image
    Committee Member
    Trained Strip
    6 months ago
    Bill Nelson
    Steps in converting a Den/Patrol Subscription to a unit subscription:

    1. Subscriber creates a trial unit subscription.
    2. Then send an email to: scoutbook.support@scouting.org and include the pertinent details, including boy's names, den/patrol identification, unit type and number, council name, etc.
    3. Member care will edit the unit's trial subscription and enter the same expiration date and number of Scouts as the den subscription.
    Pending Approval
  • South Florida Council Image
    Committee Secretary
    Trained Strip
    6 months ago
    Brandee Lam
    LOVE the new recognition report. Will come in handy for award ceremonies! Thank you!
    Pending Approval
  • Circle Ten Council Image
    Cubmaster
    Trained Strip
    6 months ago
    Rob Brodner
    I love the new cub scout recognition report, but I am curious to why it is showing adult training on the report.
    Pending Approval
  • Northern Star Council Image
    Assistant Scoutmaster
    Trained Strip
    6 months ago
    Ed D'Avignon
    Rob,

    It only shows Wood Badge. Some units like to recognize their Wood Badge trained leaders so it was included on the report.
    Pending Approval
  • Circle Ten Council Image
    Cubmaster
    Trained Strip
    6 months ago
    Rob Brodner
    Yeah, but forever? I asked it it list everything not awarded and it showed those from months ago. How do I get them to go away? Also, one of the scouts had YPT training listed as having been taken a year ago (which I have since deleted) and that also showed on the report.
    Pending Approval
  • Northern Star Council Image
    Assistant Scoutmaster
    Trained Strip
    6 months ago
    Ed D'Avignon
    Rob,

    Please report these issues in the forums where someone can better help you.
    Pending Approval
  • Atlanta Area Council Image
    Committee Chairman
    Trained Strip
    6 months ago
    Doyle Delap
    Are there any plans to have an access-controlled documents repository for scanned copies of things like current medical forms, permission slips, blue cards, Eagle packets, membership applications, etc?
    Pending Approval
  • Washington Crossing Council Image
    Committee Advancement Coordinator
    Trained Strip
    6 months ago
    Stephen Hornak
    Doyle - The scanning of med forms first off is a NO for units. Secondly doc storage is not without cost and I don't anticipate that moving to an active priority state.
    Pending Approval
  • Grand Canyon Council Image
    Committee Member
    Trained Strip
    6 months ago
    Bill Nelson
    Doyle,
    There are no plans on providing a general document storage area for units in Scoutbook at this time. The direction of BSA IT is to go paperless as much as possible. You should see this more and more in future releases of different tools.
    updated 6 months ago
    Pending Approval
  • National Capital Area Council Image
    Assistant Scoutmaster
    6 months ago
    Douglas Allen
    Sea Scouts, BSA.
    What is the status of any functionality serving this arm of the national program?

    Unfortunately, I see that January 2018 looks like January 2017.
    Pending Approval
  • Utah National Parks Image
    Scoutmaster
    6 months ago
    Cortney Reber
    I apologize if this has been asked before... Is there any plan to release a Scout book mobile app?
    Pending Approval
  • Grand Canyon Council Image
    Committee Member
    Trained Strip
    6 months ago
    Bill Nelson
    Cortney,
    The following is in QA testing now:
    Scout App (Be A Scout)

    An app for Scouts and Parents to use that works on-line and off-line and interfaces with Scoutbook data. App is available on iOS and Android devices. Initial release will contain the following:
    ---- Scout and Parent access
    ---- View profile
    ---- Track advancement progress
    ---- Update hiking, service, and camping logs
    ---- View unit events
    ---- Access based on registration
    Pending Approval
  • Last Frontier Council Image
    Committee Advancement Coordinator
    Trained Strip
    6 months ago
    Jason Bingham
    I’m glad to see there’s an offline app in the works because the webapp frequently breaks down just when we’re using it (during troop meetings while thousands of other troop are doing the same thing).
    Pending Approval
  • Denver Area Council Image
    Committee Advancement Coordinator
    Trained Strip
    6 months ago
    Lisa Ericson
    Can Scoutbook handle boys that are dual-registered (registered in 2 packs or 2 troops)?My council is encouraging the parents of the boys to do the dual -registration. However - all I have seen to date in Scoutbook leads me to think the answer is no. So - can the achievement/awards for a boy in 2 units be tracked in Scoutbook? I currently have 2 boys that are in a school pack and a LDS Stake pack. I'm looking for ways to have scout book leveraged for the boys . Thanks in advance for answers or ideas on how to make this work.
    updated 6 months ago
    Pending Approval
  • Northern Star Council Image
    Assistant Scoutmaster
    Trained Strip
    6 months ago
    Ed D'Avignon
    Lisa,

    Scoutbook will not allow you to have a Scout in 2 packs or 1 pack and 1 troop. You will need to pick one and use it to track advancement. It will let you have a Scout in 2 troops.
    Pending Approval
  • Samoset Council, BSA Image
    Cubmaster
    Trained Strip
    6 months ago
    Derek Konkol
    how do i remove AOL scouts that are not going into boyscouts. Do i just delete there account, what if they come back later?
    Pending Approval
  • Pacific Harbors Council, BSA Image
    Committee Chairman
    Trained Strip
    6 months ago
    Jennifer Olinger
    Derek, please do not delete those accounts. Here are instructions on what you can do with inactive Scouts:

    04O -- How to Remove Inactive Scouts from your Scoutbook Subscriptions (PDF)
    https://www.scoutbook.com/mobile/forums/using-scoutbook/88621/suac-scoutbook-faq-and-resources-table-of-contents--page-2-/
    Pending Approval
  • Simon Kenton Council Image
    Cubmaster
    Trained Strip
    6 months ago
    Jacob Fetzer
    Lisa, I have to wonder how that works if a scout is in both an LDS and a community pack. Since the LDS packs move up based on birth date and community packs based on the school year, could they be a wolf in the LDS pack and a bear in the community pack?

    (I agree with Ed’s point. This is partly my own curiosity and partly wondering about implementation if Scoutbook ever allows dual registered Cub Scouts.)
    Pending Approval
  • New Birth of Freedom Image
    Committee Equipment Coordinator
    Trained Strip
    6 months ago
    Tim Craley
    Any plans to add a Payments Log for Leaders and Parents? They need to pay for events too.
    Pending Approval
  • Northern Star Council Image
    Committee Advancement Coordinator
    6 months ago
    Stacey Moe
    How do I change pack admin status among leaders in Scoutbook? I need to do this before I can do the advancement sync we are supposed to do by the end of January.
    Pending Approval
  • Northern Star Council Image
    Assistant Scoutmaster
    Trained Strip
    6 months ago
    Ed D'Avignon
    Stacey,

    Admins are assigned just like leaders. Click on the leader's name on the roster then add the Unit Admin role to their list of positions.
    Pending Approval
  • Southern Sierra Council Image
    New Member Coordinator
    Trained Strip
    6 months ago
    Linda Krolnik Wallace
    I am seeing where some of my Boyscouts,. I am not able to update, it says :
    BSA Member #: The BSA Member Number already exists under another user account in Scoutbook. Please check the number or try to remove the number from the other account first.
    I am not able to obtain access to the other account, its been grayed out.?

    I have total full control, I am the Membership Coordinator, and maintin the ScoutBook Updates etc.,

    Please Advise.
    Pending Approval
  • Simon Kenton Council Image
    Cubmaster
    Trained Strip
    6 months ago
    Jacob Fetzer
    Linda, please send an email to scoutbook.support@scouting.org . Include your council and unit number and the scouts’ name and member IDs.
    Pending Approval
  • Capitol Area Council Image
    Assistant Scoutmaster
    Trained Strip
    6 months ago
    David Aronson
    Agreed, add adult camping log editing and reports required for OA eligibilty for them. Create an SDK so we can help write the code to create the needed reports.
    Pending Approval
  • Cradle Of Liberty Council Image
    Assistant Cubmaster
    Trained Strip
    5 months ago
    Jonathan Simpson
    Would it be possible to add a reporting functionality that would allow a leader to track an individual awards completion rate? I'm a NOVA counselor and would like to be able to pull a report showing how the progress to date for the individual NOVA awards. This type of report would also be great for the other awards as well ie. World Conservation etc.
    Pending Approval
  • Simon Kenton Council Image
    Cubmaster
    Trained Strip
    5 months ago
    Jacob Fetzer
    Jonathan, could you post your suggestion in the new feature requests forum where we can have better dialogue about what this would look like?
    updated 5 months ago
    Pending Approval
  • New Birth of Freedom Image
    Committee Equipment Coordinator
    Trained Strip
    5 months ago
    Tim Craley
    I posted this question 7 days ago and no response.... Any plans to add a Payments Log for Leaders and Parents? They need to pay for events too.
    Pending Approval
  • Simon Kenton Council Image
    Cubmaster
    Trained Strip
    5 months ago
    Jacob Fetzer
    Tim, there are no immediate plans to do so but it is noted as a requested feature.
    Pending Approval
  • New Birth of Freedom Image
    Committee Equipment Coordinator
    Trained Strip
    5 months ago
    Tim Craley
    Jacob, Thank you for your reply. What is the suggested work around for the time being?
    Pending Approval
  • Simon Kenton Council Image
    Cubmaster
    Trained Strip
    5 months ago
    Jacob Fetzer
    Tim, some people will record things under their sons’ payment logs. For leaders without a son, you could create a fake son. That’d count against your subscription, but most units don’t have too many leaders without a son.
    Pending Approval
  • New Birth of Freedom Image
    Committee Equipment Coordinator
    Trained Strip
    5 months ago
    Tim Craley
    Thanks Jacob
    Pending Approval
  • Transatlantic Council, BSA Image
    Cubmaster
    Trained Strip
    5 months ago
    Gary Pryor
    I am the Cubmaster for Pack 106. The National Council has not completed the Scoutnet annual registration documents. Without the update, I cannot verify the key 3 persons. I am a new Cubmaster. What do I do then? My registration documents still have 2017 documents with the 31 December 2017 expiration date. When does National Council normally complete the annual registration documents? The way it looks now, my pack may not meet the 31 January deadline. What should I do?
    Pending Approval
  • Simon Kenton Council Image
    Cubmaster
    Trained Strip
    5 months ago
    Jacob Fetzer
    Gary, it was just announced that a one month extension has been granted for that very reason.
    Pending Approval
  • Laurel Highlands Council Image
    5 months ago
    Randy Gettens
    Good afternoon. I just setup our troop's Scoutbook records, and I have 2 questions. 1. Is there a way to select all scouts for BSA Advancement sync, or do I have to activate it individually for each scout? 2. How do I assign scouts to their patrol, or patrol to the scout? Thanks.
    Pending Approval
  • Pacific Harbors Council, BSA Image
    Committee Chairman
    Trained Strip
    5 months ago
    Jennifer Olinger
    Randy, for the initial unit advancement sync activation, all Scouts in the unit will be activated at once. After the initial unit activation, each new Scout is activated individually. There are more detailed instructions here:

    https://www.scoutbook.com/mobile/forums/using-scoutbook/127993/how-to-activate-your-unit-for-the-advancement-sync/

    There's a short video on how to move Scouts into a patrol or between patrols at the following link:

    https://www.scoutbook.com/mobile/forums/using-scoutbook/135929/moving-scouts-into-or-between-patrols-or-dens-the-easy-way/
    updated 5 months ago
    Pending Approval
  • Simon Kenton Council Image
    Cubmaster
    Trained Strip
    5 months ago
    Jacob Fetzer
    Randy, the initial activation of sync for your unit will activate it for all scouts. However, scouts added after that need to be activated individually.
    Pending Approval
  • Chief Seattle Council Image
    Cubmaster
    Trained Strip
    5 months ago
    Mike Ellis
    I'm sure I'm overlooking this, but I cannot find the recognition report.
    Pending Approval
  • Pacific Harbors Council, BSA Image
    Committee Chairman
    Trained Strip
    5 months ago
    Jennifer Olinger
    Mike, if you go to your main pack page, then click on Pack Reports. You should see the Cub Scout Recognition Report there.
    Pending Approval
  • Golden Empire Council Image
    Committee Chairman
    Trained Strip
    5 months ago
    Vickie Ashworth
    The advancement shopping report is great. Is there plans to add the mothers pins to the shopping list and prices?
    Pending Approval
  • Pacific Harbors Council, BSA Image
    Committee Chairman
    Trained Strip
    5 months ago
    Jennifer Olinger
    Vickie, not at this time. But you can add them in the Notes section on the Purchase Order.
    Pending Approval
  • Old North State Council Image
    Tiger Den Leader
    Trained Strip
    5 months ago
    Melinda Chase
    I can not view my packs Cub Scout Recognition report. when i click the link i get this every time: Your Scoutbook session has timed out. Please login again to generate reports.
    Pending Approval
  • Grand Canyon Council Image
    Committee Member
    Trained Strip
    5 months ago
    Bill Nelson
    Melinda, go to the 3 line menu in the upper left, log off and on again
    If that doesn't fix your issue, send me an email with your contact information and the issue to SUACInformation@gmail.com
    Pending Approval
  • Greater Alabama Council Image
    Committee Outdoor/Activities Coordinator
    Trained Strip
    5 months ago
    Andy Williams
    I would like
    To
    Recommend that the OA eligibility report include youth who are already members
    Pending Approval
  • Pacific Harbors Council, BSA Image
    Committee Chairman
    Trained Strip
    5 months ago
    Jennifer Olinger
    Andy, please post suggestions for new features in the New Feature Requests forum. It will get better visibility there.

    https://www.scoutbook.com/mobile/forums/

    However, there is a Feature Assistant Extension for Scoutbook that has an OA Membership Report feature (for youth):

    https://www.scoutbook.com/mobile/forums/using-scoutbook/111353/feature-assistant-extension/
    Pending Approval
  • California Inland Empire Council Image
    Committee Advancement Coordinator
    Trained Strip
    5 months ago
    Jonas Anderson
    ALERT! ALERT!
    Closed purchase orders do not show scouts that are not active in our roster! Looking months and years past. This is a problem!
    Pending Approval
  • Simon Kenton Council Image
    Cubmaster
    Trained Strip
    5 months ago
    Jacob Fetzer
    Jonas, this was recently fixed so that closing a purchase order will now lock in the Scouts who are on it. Unfortunately, there was no way to correct previously closed POs.
    updated 5 months ago
    Pending Approval
  • Central Florida Council Image
    Assistant Den Leader
    3 months ago
    John Bormann
    I have a scout who did not get synced into advancement how can I do this for an individual scout
    Pending Approval
  • Twin Rivers Council Image
    Committee Advancement Coordinator
    Trained Strip
    3 months ago
    Meg Parascandola
    How do I switch a Scout's patrol within our troop?
    Pending Approval
  • Golden Empire Council Image
    2 months ago
    Franz C.
    Hello people
    Pending Approval
  • Grand Canyon Council Image
    Parent Coordinator
    a month ago
    Karuna Reddy
    Can someone please let me know Ios app name?
    Pending Approval
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