Advancement Sync Update
Published: Nov 9, 2017
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We have now invited all troops with active subscriptions to the Scoutbook Advancement Record Sync with ScoutNet. The Scoutbook Unit Admins for your troop have been notified and given instructions on how to activate the sync. If they did not receive instructions, send an email to email@example.com.
We are happy to announce that we will begin to roll the sync to Cub Scout Packs next week. When your pack is invited to the sync your Pack Admins will be sent an email by Scoutbook with instructions on how to activate the sync.
NOTE: The sync must be activated for your unit by a currently registered Key 3 member who is also setup in Scoutbook as a unit administrator. Often the key 3 member is not familiar with Scoutbook so it may be advisable for another Scoutbook unit admin to work closely with the Key 3 member who is going through the steps to activate the sync for your troop. Once the troop is activated in the sync, any unit administrator can conduct Scoutbook administrative tasks going forward.
Here are some things you can do to prepare your unit to be ready for the sync:
1) Make sure all Scouts on the roster are registered in the unit and have their current BSA Member ID in their profile. A unit key 3 member (Unit Leader, Chartered Organization Representative or unit Committee Chair) can go to Member Manager at http://my.scouting.org and download a unit roster which has the member ID and registered name for each Scout. NOTE: For the membership ID to be accepted by Scoutbook, the Scout's First Name or Last Name must be exactly as it appears in the first name or last name field in your council's system. If you have problems, please contact your council registrar and ask them which name is in which field.
2) Make sure there are no duplicate Scouts on your roster in Scoutbook.
3) The person who will be setting your unit up for the sync must be: a unit key 3 member (Unit Leader, Chartered Organization Representative or unit Committee Chair.) and a Scoutbook Unit Admin. They will need to verify their My.ScoutingTools login credentials so they should check that they can log in at http://my.scouting.org and they are listed as a key 3 member.
4) Make sure there are at least 3 Scoutbook unit admins in your unit, and that they have logged into Scoutbook at least once.
A user guide on activating the sync is here: http://bit.ly/2ynvKJ7 If you have any questions about the sync, send an email to: firstname.lastname@example.org