Scoutbook Advancement Record Sync Update

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Scoutbook Advancement Record Sync Update

Published: Aug 17, 2017
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The Scoutbook Advancement Record Sync with ScoutNet rollout is currently on hold.  We found a core issue that is utilized by other BSA systems that has caused a delay in the roll out.  The IT Team is working quickly to implement the right solution. We appreciate your patience. 

  • Comments (64)
  • South Georgia Council Image
    9 months ago
    Andrew Blackwell
    Thank you for the update. We greatly appreciate it.
    Pending Approval
  • Westchester Putnam Image
    Cubmaster
    9 months ago
    Chris Desforges
    Thanks for the update. Looking forward to the next update.
    Pending Approval
  • Maui County Council Image
    Cubmaster
    Trained Strip
    9 months ago
    Jamie Wright
    Thanks for the update, I appreciate your hard work on this.
    Pending Approval
  • Indian Waters Council Image
    Scoutmaster
    Trained Strip
    9 months ago
    Heath Mills
    So thankful for the update!
    Pending Approval
  • Greater Tampa Bay Area Council Image
    9 months ago
    Michael Salazar
    Thank you for the update.
    Pending Approval
  • Inland Northwest Council Image
    Committee Chairman
    Trained Strip
    9 months ago
    Bill Blumenauer
    Thank you for the updates. This is going to be scouterriffic when it's all done.
    Pending Approval
  • Denver Area Council Image
    Den Leader
    Trained Strip
    9 months ago
    Susan Smith
    Thanks for the update!
    Pending Approval
  • Atlanta Area Council Image
    9 months ago
    Rahel woldeyessus
    We appreciate very much for updating.
    Pending Approval
  • National Capital Area Council Image
    Pack Trainer
    9 months ago
    Tim McConville
    Thank you for the update.
    Pending Approval
  • Snake River Council Image
    Chartered Organization Representative
    Trained Strip
    9 months ago
    Ray Merritt
    Thanks for keeping us informed.
    Pending Approval
  • Puerto Rico Council Image
    Webelos Den Leader
    Trained Strip
    9 months ago
    Luis Boria
    Thank you!
    Pending Approval
  • Connecticut Rivers Council, BSA Image
    9 months ago
    John Ostheimer
    Thank you:)
    Pending Approval
  • Winnebago Council, BSA Image
    Assistant Scoutmaster
    9 months ago
    Rick Withers
    Thank you love it
    Pending Approval
  • Capitol Area Council Image
    9 months ago
    Kathy Powell
    Thank you Powell's
    Pending Approval
  • Mohegan Council Image
    Committee Chairman
    9 months ago
    Dawn Ertel
    Thank you for this update!
    Pending Approval
  • Laurel Highlands Council Image
    Committee Advancement Coordinator
    9 months ago
    Beth Carmona
    Thank you for the update.
    Pending Approval
  • Bay-Lakes Council Image
    9 months ago
    Brian McNutt
    Will the availability of switching the boys to different patrols be available again? That option disappeared months ago.
    Pending Approval
  • Simon Kenton Council Image
    Cubmaster
    Trained Strip
    9 months ago
    Jacob Fetzer
    Brian, that functionality was moved from the profile page to the newly created membership page to support multiple registrations for venturing. See the following document for instructions: http://bit.ly/2vfBKyW
    Pending Approval
  • Utah National Parks Image
    Committee Chairman
    Trained Strip
    9 months ago
    Art Shaner
    I moved Benjamin West from the 11 year old scouts to the deacons mountain patrol but it hasn't updated records yet hopefully soon. Thanks
    Pending Approval
  • Simon Kenton Council Image
    Cubmaster
    Trained Strip
    9 months ago
    Jacob Fetzer
    Art, please post this in the using scoutbook forum where it will get more visibility and you can get emailed of responses. I'm not exactly sure what you are asking.

    https://www.scoutbook.com/mobile/forums/using-scoutbook/
    Pending Approval
  • Greater St. Louis Area Council Image
    Cubmaster
    Trained Strip
    9 months ago
    Mark Brown
    3 years later.....
    Still on hold lol
    Pending Approval
  • Washington Crossing Council Image
    Committee Advancement Coordinator
    Trained Strip
    9 months ago
    Stephen Hornak
    Mark - what are you referring to exactly ? And is your post truly scout like ?
    Pending Approval
  • Heart of America Council Image
    Assistant Scoutmaster
    9 months ago
    David Wildschuetz
    Is there a new target date? We moved over in June based on the August date. I need to determine if we need to re-up Troopmaster for another year.
    Pending Approval
  • Coastal Carolina Council Image
    Assistant Scoutmaster
    Trained Strip
    9 months ago
    Denis Blyth
    Thank you for keeping us informed.
    Pending Approval
  • Northern Star Council Image
    Assistant Scoutmaster
    Trained Strip
    9 months ago
    Ed D'Avignon
    David,

    We have not been given a new target date but the development teams are working as quickly as possible to correct the issues and get sync released.
    Pending Approval
  • Catalina Council Image
    Committee Chairman
    Trained Strip
    9 months ago
    Garry Morris
    Maybe not a date, but is it potentially a week or two? A month, six months...a year? Just a rough idea of how serious the problem is would be awesome if you can provide any insight.
    Pending Approval
  • Grand Canyon Council Image
    Committee Member
    Trained Strip
    9 months ago
    Bill Nelson
    The team is actively working the sync. There are a lot of systems involved and the team is finding issues unrelated to SB that need to be fixed. They are working through them now. After they are fixed there will need to be further testing. We can't give a firm date of the general deployment at this time.
    updated 9 months ago
    Pending Approval
  • Northern Star Council Image
    Committee Chairman
    Trained Strip
    9 months ago
    Peter Hilpisch
    Bill ... Not asking for firm date. Just a projection of week, month, year ... a concept of how long it will be.
    Pending Approval
  • Heart of America Council Image
    Committee Chairman
    Trained Strip
    9 months ago
    Carrie Setzkorn
    David W, does Troopmaster sync automatically? I thought you had to send the file like you currently do with Scoutbook...
    Pending Approval
  • Old North State Council Image
    Den Leader
    Trained Strip
    9 months ago
    Chris Taylor
    From my understanding, the other software does the "create file, upload file, etc...." in the background, maybe during a press of a button. It is the same process as it is now, just that you do no "see" it or have to "hands-on" deal with it. SB will be a much better option. Think of it as giving a thumbs up or down to a song on Pandora, it instantly either saves it as your favorite or removes it from your playlist, no extra steps.
    Pending Approval
  • Atlanta Area Council Image
    Committee Chairman
    Trained Strip
    9 months ago
    Gabe Wyatt
    Anyone know if one of the core issues was during the process it messed up some calendar functions? I could've sworn we had stuff loaded and then they disappeared. Just curious if it's something like a compounding or layered issue that we need to be on the look out for. Thanks for the update.
    Pending Approval
  • Simon Kenton Council Image
    Cubmaster
    Trained Strip
    9 months ago
    Jacob Fetzer
    Gabe, we are not aware of any such issues with the calendars.
    Pending Approval
  • Simon Kenton Council Image
    Cubmaster
    Trained Strip
    9 months ago
    Jacob Fetzer
    Garry and Peter, its very hard to say how long it will take to correct all of the bugs and retest everything. We don't have much visibility into the actual development.
    Pending Approval
  • Grand Canyon Council Image
    Committee Member
    Trained Strip
    9 months ago
    Bill Nelson
    Peter, it all depends on how many issues, if any, are detected after this round of updates is completed. The team is working very hard on finishing the sync. What we can say is that it is being actively worked and not put on the back burner to be worked later. If things go well, we will expand the pilot later next week, if we find more issues in the testing, then those would have to be fixed prior to expanding the pilot.
    updated 9 months ago
    Pending Approval
  • Marin Council Image
    Cubmaster
    9 months ago
    Cubmaster _
    What does pilot mean - meaning only a select group of users will have access, or will this be rolled out to all users? My pack is a new customer and I have all our scouts in (80) without rank. I do have the profiles set up and ready to go with BSA numbers. I would like to be a part of the pilot when it rolls out this week or next. thanks,

    Alex Mauer (Asst Cubmaster)
    Pending Approval
  • Simon Kenton Council Image
    Cubmaster
    Trained Strip
    9 months ago
    Jacob Fetzer
    Alex, the pilot is currently limited to a small number of units and will be expanded once all bugs are fixed.

    In your case, I'd do a scoutnet import by going to your troop page > edit troop. Scroll down to the scoutnet import section.
    updated 9 months ago
    Pending Approval
  • Mt Diablo-Silverado Council Image
    Cubmaster
    Trained Strip
    8 months ago
    AL Wingate
    Thanks for the update!
    Pending Approval
  • Sam Houston Area Council Image
    Committee Member
    Trained Strip
    8 months ago
    Hayley Scotti
    Hi, I understand the rollout is on hold. In the meantime, is there a best practices or training that I (and hopefully our new advancement chair) can refer to? I am having a hard time understanding what information I need to enter where and how to transition to the new scouting year (moving boys from old to new dens).
    Pending Approval
  • Washington Crossing Council Image
    Committee Advancement Coordinator
    Trained Strip
    8 months ago
    Stephen Hornak
    Hayley - if you post in the Using scoutbook forum you will be able to subscribe and receive replies and assistance. That forum also contains the SUAC guides.
    Pending Approval
  • South Georgia Council Image
    8 months ago
    Mitch Carthon
    Still waiting patiently for update and the ability to view advancements, awards, and merit badges on scoutbook.
    Pending Approval
  • Pacific Harbors Council, BSA Image
    Committee Chairman
    Trained Strip
    8 months ago
    Jennifer Olinger
    Mitch, you should be able to view advancements, awards, and merit badges in Scoutbook now. Please ask your questions in the forums, and we'll be glad to help you figure out your issue.
    Pending Approval
  • Simon Kenton Council Image
    Cubmaster
    Trained Strip
    8 months ago
    Jacob Fetzer
    For those struggling to get started, click the Scoutbook User Advisory Council icon to the left of Jennifer's or Stephen's post, and that will take you to a bunch of resource guides that walk you through various common tasks within Scoutbook.
    Pending Approval
  • Colonial Virginia Council Image
    Committee Advancement Coordinator
    Trained Strip
    8 months ago
    Connie Edwards
    If we were part of the initial round of rollouts last time for advancement sync will it hold true this time as well or do we need to request to be part of the earlier list again?
    Pending Approval
  • Grand Canyon Council Image
    Committee Member
    Trained Strip
    8 months ago
    Bill Nelson
    Hi Connie. You won't need to resubmit a request. Thank you for volunteering to help out!
    Pending Approval
  • Las Vegas Area Council Image
    Scoutmaster
    8 months ago
    Leo Farnsworth
    @Bill Nelson
    "...If things go well, we will expand the pilot LATER NEXT WEEK, if we find more issues in the testing, then those would have to be fixed prior to expanding the pilot" - 17 Days Ago

    Just wanted to see if you found more issues in the testing or if there is an update? I am in the same boat as many here that have been pushing really hard within my unit because of the benefit of the automatic sync, but now we are dancing between 2 solutions (Scoutbook/Troopmaster) and we are anxious to have this feature working. Also, how long is the pilot phase before it is released for everyone? Please let me know if you have an update. Thank you for your time.
    updated 8 months ago
    Pending Approval
  • Grand Canyon Council Image
    Committee Member
    Trained Strip
    8 months ago
    Bill Nelson
    We expect to resume the pilot this week. Then everything is dependent on what we find. We want this to be as clean as possible when we release it widely, but things are looking very good right now.
    updated 8 months ago
    Pending Approval
  • Denver Area Council Image
    Committee Member
    8 months ago
    Tim Bradford
    @Bill Nelson that is good news. We wish everyone the best of luck. Hopefully once this very complicated project is complete and realsed, focus can be turned to several small simple projects that will make life much easier. Like improved reporting.

    A big thank you to the Scoutbook team.
    updated 8 months ago
    Pending Approval
  • Grand Canyon Council Image
    Committee Member
    Trained Strip
    8 months ago
    Bill Nelson
    Tim,
    We are working on reporting now. The Boy Scout Individual Advancement Report update and the Boy Scout History reports were released last week, and a Cub Scout History Report is due to be released soon.
    They will be followed by a number of other advancement reports.
    updated 8 months ago
    Pending Approval
  • Denver Area Council Image
    Committee Member
    8 months ago
    Tim Bradford
    Thank you, improvment for attendance reports would also be appreciated.
    Pending Approval
  • Denver Area Council Image
    Committee Chairman
    8 months ago
    Selvoy Fillerup
    We have a troop ready to sync using scoutbook.com. Thanks for all your all your work.
    Pending Approval
  • Gulf Stream Council Image
    Committee Chairman
    Trained Strip
    8 months ago
    Monica Matos
    Can you please specify if we are to continue using the internet advancement tool to produce the PO?
    I was under the impression that last month the advancements chair uploaded the advancements through scoutbook to Scoutnet and we had issues.
    Should we go back to the old system until the bugs are fixed?
    Pending Approval
  • Grand Canyon Council Image
    Committee Member
    Trained Strip
    8 months ago
    Bill Nelson
    Monica,
    Yes, until we release the sync to your Pack and your pack activates the sync, you are to continue to use the PO to create the Internet Advancement file; and upload the file to Internet Advancement.

    It is still a few weeks out.
    Pending Approval
  • Gulf Stream Council Image
    Committee Chairman
    Trained Strip
    8 months ago
    Monica Matos
    Thank you Bill!
    Pending Approval
  • National Capital Area Council Image
    8 months ago
    Harry Rice
    U
    Pending Approval
  • Three Harbors Council Image
    Committee Treasurer
    Trained Strip
    8 months ago
    Joy Ragnow-Guzy
    I am sending an email request to the SUACInformation@gmail.com address.

    I currently do several unofficial roles in our pack and one is Advancement/Scoutbook chairperson. How do I become one of the Three Key?
    Pending Approval
  • Longhorn Council Image
    Chartered Organization Representative
    Trained Strip
    8 months ago
    Brian Cannell
    Happy to see this moving again. Please try to streamline all the sites and blogs giving status on this. This site is about the 4th I have seen on the topic, and of course the one I like the best because someone is saying the pilot is progressing again.
    Pending Approval
  • Simon Kenton Council Image
    Cubmaster
    Trained Strip
    8 months ago
    Jacob Fetzer
    Joy, the Key Three for a pack consists of Chartered Organization Representative, Committee Chair, and Cubmaster.
    Pending Approval
  • Simon Kenton Council Image
    Cubmaster
    Trained Strip
    8 months ago
    Jacob Fetzer
    Brian, what are some of the other sites you are referring to? I'd take this one as he truth, since the blog is written by BSA employees who are actively involved in Scoutbook.
    Pending Approval
  • Greater St. Louis Area Council Image
    Cubmaster
    Trained Strip
    8 months ago
    Melissa Rensing
    @Bill Nelson. I saw you made a comment a couple of days ago that said you will release the sync to the units and the units have to activate the sync. How will this happen will we receive an email in regards to it the sync and how will we know if our unit has activated the sync
    updated 8 months ago
    Pending Approval
  • Pee Dee Area Council Image
    8 months ago
    Chip Powell
    Bill Nelson and Scoutbook user team. If you haven't already identified a beta test user group for your next patched release, could my Council or even my Pack be considered? We have a fairly large pack and would gladly provide detailed technical feedback to the development team. Just an offer, if there is an interest.
    Pending Approval
  • East Texas Area Council Image
    Webelos Den Leader
    Trained Strip
    7 months ago
    Travis Lundy
    All the hard work and delays creating the backbone of the system will be worth it in the end. Thank you for continuing to work on making smart decisions and not using bandaid solutions. This is the tool that will take this organization in to the future. Let's continue to make it a good one.
    Pending Approval
  • Sam Houston Area Council Image
    Scoutmaster
    Trained Strip
    7 months ago
    Jody Court
    Eagle Palm entry is not current with the new GTA guidelines
    Pending Approval
  • Greenwich Image
    6 months ago
    Carlos Maldonado
    IT team, do you have any updates on the rank advancement portion? We are looking forward to this portion of the update.

    Thank you for all your hard work

    YIS
    Pending Approval
  • Simon Kenton Council Image
    Cubmaster
    Trained Strip
    6 months ago
    Jacob Fetzer
    Please check the latest blog post for updates and post any questions in the Using Scoutbook forum where they get more visibility.
    Pending Approval
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